All personnel requests must
be in compliance with the sponsoring agency, Duquesne
University, and IRS regulations. The Administrative
Policy No. 43 "Supplemental Income from Grants " outlines Duquesne's
policy governing salary charges to sponsored research
agreements.
All salary and wage supplements
for Duquesne University employees must be initiated
via the Scheduled Payroll Authorization form available
from OR or The Office of Human Resource Management.
Full time faculty on nine month contracts, earning summer salary from research grants from government sponsored research agencies or private organizations which provide a minimum overhead rate of 25% of salaries to Duquesne University may participate in the University Retirement Plan during the summer in which the grant is in effect. Faculty and University contributions toward retirement will be identical to the percentages in effect at the time of the grant.
The OR is available to assist
you with all questions regarding appropriate personnel
charges. Please contact the Post-Award Grant Coordinator
at holden@duq.edu, extension 1667 or the Office
of Human Resource Management, directly at jaczesko@duq.edu,
extension 5311.
Stipend for the Principal Investigator or Other Full-time Exempt University Employee
Compensation Charged to Government Sponsored Research Projects
Full time faculty members on 9 month contracts may earn supplemental compensation up to 2/9 of their base salary from National Science Foundation (NSF) sponsored research contracts. They may earn combined supplemental income from government research contracts up to 40% of base salary per calendar year, provided that the combined time spent on such research projects and on consulting activities do not exceed 40% of their time during a calendar year.
Faculty members on 12 month contracts are not eligible for supplemental compensation from NSF sponsored research contracts. They may earn total supplemental income from other government agency research contracts up to 20% of base salary per calendar year, provided that the combined time spent on such research projects and on consulting activities do not exceed 20% of their time during a calendar year.
Compensation Charged to Non-Government Sponsored Research Projects
Full time faculty members on 9 month contracts may earn unrestricted supplemental compensation from non-governmental research contracts, providing that the combined time and effort spent on such research projects and on consulting activities do not exceed 40% of their time during a calendar year.
Full time faculty members on 12 month contracts may earn unrestricted supplemental compensation from non-government research contracts, provided that the combined time spent on such research projects and on consulting activities do not exceed 20% of their time during a calendar year.
Reduced
Load for the Principal Investigator or Other
Full-time Exempt (non-hourly) University Employee
Determine the percentage of salary to be covered
by the grant award. Complete the Scheduled Payroll
Authorization form designating the grant as
the source of that percentage. Contact the Post-Award
Grant Coordinator holden@duq.edu
or extension 1667, to arrange for an identical
percentage of operating salary to be released
to cover replacement needs.
Salary
Enhancement of Hourly (non-exempt) Employees
Hourly employees may receive additional compensation
chargeable to the project if such work is performed
in addition to regular working hours or if its
performance during regular working hours creates
an overtime situation.
All hours worked after 35, and less than 40,
per work week will be compensated for at the
individual's hourly rate. All hours worked in
excess of 40 in the work week will be compensated
for at the rate of one and one-half times the
hourly rate.
Student
Employees
Duquesne University students are paid at an
hourly rate multiplied by hours worked weekly.
Due to possible financial aid and IRS limitations
and regulations you should contact the Office
of Human Resource Management, directly at jaczesko@duq.edu
or at extension 5311 prior to completing the
Scheduled Payroll Authorization form.
Clerical/Hourly
Employees
Full time hourly employees working a minimun
of 35 hours per week (paid on an hourly rate);
required fringe benefits are 33.9% of base salary,
will be eligible for the following benefits:
* Health Benefits at the time of their employment.
* Eligibility for participation in Duquesne
University's contributory retirement plan after
1 year of employment and attainment of age 25;
if the employee participated in a previous retirement
plan, eligibility will be transferred to Duquesne
University.
* Overtime payment if the employee works more
than 40 hours per week.
* One sick day per month after 3 months.
* Paid vacation after one year of employment
according to University policy for hourly employees.
Part-time
employment
Employees on hourly or salaried contracts working
less than 35 hours per week.
Required fringe benefits are 9% of wages
or salaries. Part-time employees are not eligible
for health benefits or paid vacation. However,
they will become eligible for participation
in Duquesne University's retirement plan if
they work more than 1,000 hours per year.
Consultants
Individuals who are not required to work regular
hours for an extended period of time are treated
as consultants. They are not considered employees
of Duquesne University, and therefore, are not
eligible for University benefits. They are generally
paid by the project rather than at an hourly
wate or annual salary via a bi-weekly University
paycheck. Payment to this group is initiated
by completing a Non-scheduled Payment Authorization
form. Please contact the OR at holden@duq.edu,
or X1667, if you need assistance in completing
this form.
